How to Register for free NOW, and how to publish YOUR website

To register on the site, you’ll need to upload your current GDC number along with any relevant qualifications or certificates.
You can upload up to five documents, so there’s also space to add a short biography, your professional profile. At the moment it can only upload Photos so you will have to take a photo of a printed copy of your Bio. Soon I will eneable PDFs, and later download videos direct from your phone.
If you offer other services alongside dentistry — for example, Pilates instruction, wellbeing coaching, or something completely different — you’re welcome to include that too. The aim is to help people understand who you are, what you offer, and why they should trust you.
If you choose to promote yourself through this website, you’re marketing health and prevention, which can only be a good thing.
Just one request… please don’t use it for dating — there are other websites for that! 

Below are videos showing how to add yourself on a mobile, and on a PC may be easier if you want to promote yourself further. If you want your own website and help support our dental health service the template is below.

The video in portait is a quick method to upload yourself on a mobile. All the reistration can be carried out on a mobile. If you want more details added then a PC may be easier as below.

To make your own website with your own online presence follow the instructions on how to Build your Own Website.

---

BUILD YOUR OWN WEBSITE HERE.

Use the template below to create your own individual website page. It’s designed to help you promote yourself and your services more effectively, while also helping us improve and expand the content over time.
To make it easier to build a page that answers what patients are looking for, we’ve also included the five things most commonly searched for by the UK public (see below). I've also included a longer section that you may find useful

My DHS Profile

Welcome. This dashboard is used to manage your DentalHealthService.org presence.

Account status

Free Listing: Active Premium Profile: Not active

Your Free Listing is visible in the main directory and searchable by the public.

View my Free Listing Edit my Free Listing

Tip: replace the href="#" links with real URLs when you’re ready.

Premium Profile (optional upgrade)

A Premium Profile provides an enhanced, structured page within DentalHealthService.org, suitable for use as your primary “About” link.

• Dedicated premium profile URL within DentalHealthService.org
• Structured sections: About • Services • Fees & Booking • Testimonials • Blog/Updates
• Editable at any time via secure login
• Enhanced presentation in directory views (where applicable)

Preview / Build my Premium Profile Activate Premium (Stripe)

Secure Stripe checkout • Activates immediately on successful payment • Cancel anytime • Manage billing in the customer portal
If Premium is cancelled or payment fails, your Premium Profile is set to inactive. Your Free Listing remains visible.

Build your Premium Profile

Use the sections below to complete your Premium Profile. You can save changes at any time.

1

DCP About Me

Add your professional summary, qualifications, areas of interest and approach to care.

Go to DCP About Me

2

DCP Services

List the services you provide, including special interests and availability (e.g., care homes, children, teledentistry).

Go to DCP Services

3

DCP Fees & Booking

Provide indicative fees (where appropriate) and add your booking link or preferred contact method.

Go to DCP Fees & Booking

4

DCP Testimonials

Add patient/client feedback and professional recommendations (where permitted).

Go to DCP Testimonials

5

DCP Blog / Updates

Access your posts and updates within the main DentalHealthService.org website.

Go to DCP Blog / Updates

Support: if you need help completing your profile or updating your details, please contact support via the website contact page.

This is in development and I haven't linked the buttons above yet, so click the buttons below and I'll modify them over the next few weeks. Add suggestions at the bottom.

ABOUT ME

SERVICES

FEES & BOOKING

TESTIMONIALS

BLOG

According to Chat GPT.....

1. “Dentist near me” → location + contact + directions
   
   • People want your address, map, parking/public transport, phone number, and a big obvious Book / Callbutton.
     
2. “Emergency dentist” → urgent pain/swelling help + how to get seen
   
   • Clear same-day/urgent pathway, what counts as an emergency, and who to contact (often NHS 111 advice if appropriate).
     
3. “Are you taking new patients?” (NHS and/or private)
   
   • A simple Yes/No, how to register, waiting times (if you share them), and what to do if you’re not taking NHS patients. Practices that state this plainly get fewer angry phone calls.
     
4. Prices and affordability
   
   • Either NHS band costs (if you offer NHS) or private fees / “from” prices, plus payment plans / finance / membership info.
     
5. High-demand treatments (the “I want this” searches)
   
   • Commonly: teeth whitening, Invisalign/clear aligners, plus popular add-ons like hygiene/scale & polish and implants. These are frequently used as search phrases with a location (“…in Bristol”, etc.).
     
     

Some help for making your profile.

If you want someone else to complete the form for you, or want a more customisable form for your practice email [email protected] with a heading "registration support". 

Setting up your mobile dentistry or teledentistry  business can feel overwhelming — but it doesn’t need to be complicated.
The aim is to get the basics in place so you look professional, stay compliant, and can actually deliver your service safely and consistently. Below is a practical checklist of the key building blocks for anyone planning to offer teledentistryand/or mobile dental services.
(If you think I’ve missed something important, let me know — this is designed to improve over time.)

Many of you may know an expert in IT. you may be helping them with their homework, or with your suction ask them for help. PAY them🫣

Finally, don’t treat this as a chore — make it enjoyable.
I’ll be adding video links that may help, along with some of the software I’ve used (now and in the past). I first learned desktop publishing back in the early 1990s on a computer I built myself. Windows crashed so often I eventually switched to a Mac — and I never looked back!
That said, PCs have massively improved, so use whatever you’re comfortable with… and if in doubt, ask a friend.
Better still, get a buddy and learn teledentistry together.
It’s quicker, easier, and far more fun with a colleague.

1) Business Setup Checklist (Step-by-Step)1) Your identity and branding

• Decide your business name or use your own.
• Are you the face of the service, or will you use a logo/brand?
• Create a simple logo (optional, but helpful) 
• Write a one-line description of what you offer (“I help care homes prevent dental problems using…”)

✅ https://youtu.be/ozMCb0wOnMU?si=DyjFkrKqJelPskxk look up CANVA, I use Procreate

2) Your contact details

• Set up a dedicated business email address
• Decide what phone number you’ll use (separate number is ideal if possible)
• Consider a Business WhatsApp for messages and photos as its encrypted. If its good enough for our Prime minister 😁
• Decide how clients will contact you: email, phone, WhatsApp, website form, social media

✅ I have a personal Mac account (@me), but if you want access to my Google LLM you’ll need a Gmail account.
Please choose an email platform you’re comfortable with — Microsoft Outlook can be a good option as it often integrates well with calendars and scheduling.
Video link: https://youtu.be/5vO-i0WjFS8?si=Hq9ZE-Ynz17wkqqH
It's an old video, but clearly current providers want you to use their services and use your data. Google-Gemeni, Microsoft-copilot, chatgpt.
After twenty years of avoiding Google, I would recomend them now and use a business gmail account.

3) Your admin and finances

• Open a separate business bank account
• Choose a simple way to track money (spreadsheet or software)
• Keep receipts and expenses organised from day one
• Decide your pricing and how you’ll invoice

✅ To be honest, I’m not brilliant at bookkeeping.
My year-end always turns into a last-minute panic — especially because I have very few transactions, so it should be simple!
I’ve always banked with NatWest, so imagine my surprise when I discovered that one of the best low-cost start-up recommendations is actually Mettle (which is backed by NatWest) and includes access to FreeAgent:
https://www.freeagent.com/mettle/?utm_source=chatgpt.com
At the moment I use Xero, and I was an early adopter of QuickBooks back in the day. I may move over to Mettle, but I’ll probably need to stay with Xero for now — and of course that comes with a monthly fee, just like Stripe.
The goal is simple: keep costs down, keep it organised, and avoid the year-end scramble! Ask your bank, tell them you may move....your overdaft elsewhere.
4) Your working hours and diary system

• Decide what days/hours you want to work
• Use a calendar/diary system you will actually stick to
• Consider an online booking system (optional but helpful)
• Decide: do clients pay in advance, on the day, or by invoice?

✅ If you have got this far FULL DISCLOSURE I have asked chat GPT. you can ask gemeni, claude, or many companies use their own "agents". The best way is to ask a friend who may pay for any of the AI tools, and give a decent prompt. I used this,,,,,"I am a small business and want to operate a system where people can book appointments with me and I want it to be automated. I have access to a computer but I have minimal funding. What do you recommend? Is there some very cheap software I can use that is reliable for small businesses. And do they have a video on how to set it up?

This is reply. Its quite long.  I should have asked for a shorter response. I will look into calendly to set up some webinars, and set up a denture scanning service. I'll add the link at the bottom.. Or just use an email, or messaging as you may only want to work a couple of hours a week. The following is advice is you want to grow your business.

If you want the cheapest possible setup (often £0/month)
✅ Option A: Google Calendar Appointment Scheduling (simple + free-ish)If you already use Gmail/Google Calendar, this is the easiest “no new software” solution.

What it gives you

• A booking page link you can share
• People choose a time → it goes straight into your calendar automatically
• Removes the email back-and-forth “when are you free?” headache
  Google explains how to create it here.

Video setup

• “Google Calendar Appointment Schedule: Simple Setup”
• Another step-by-step tutorial option

Best for: very small businesses with a few appointment types and no complex setup.

If you want bookings + reminders + “feels like a proper business system” (still very low cost)
✅ Option B: Square Appointments (brilliant value for solo businesses)Square is made for small service businesses.
Why it’s good

• Starts at £0/month (free plan available)
• Online booking + calendar
• Automated reminders / no-show reduction features
• Can take payments (useful if you ever want deposits)

Video setup

• “How To Use Square Appointments (Tutorial)”
• Square Appointments step-by-step (2026)

Best for: appointments that feel like “services” (consults, visits, scans, coaching, etc.), especially if you might take payments.

If you want “send one link and people book” (very popular)
✅ Option C: Calendly (free plan) (simple + professional)This is the classic “here’s my booking link” system.
Free plan includes

• 1 event type
• Connect 1 calendar
• Set availability
• Add video meetings

Video setup

• “How to Use Calendly for Business (Step by Step, 2025)”
• Official Calendly getting started videos

Best for: if you only need one main booking type (e.g., “15-min call” or “Initial consultation”).

If you already use Outlook / Microsoft 365
✅ Option D: Microsoft Bookings (good if you’re already paying for Microsoft)If you’re already using Microsoft 365, you may already have this.
Microsoft says Bookings is included in business plans like Business Basic, and Business Basic is shown at £4.60/user/month (paid yearly) (ex VAT).
Video setup

• “Microsoft Bookings Tutorial; Everything You Need to Know”
• “Microsoft Bookings in under 5 minutes”

Best for: if you live inside Outlook/Teams already.

My “best choice” recommendation for minimal fundingIf you want the most bang-for-buck with the least stress:
⭐ Best all-rounder: Square Appointments (Free plan)Because it feels like a real booking system, it’s reliable, and it grows with you.
⭐ Simplest zero-cost starter: Google Calendar Appointment SchedulingBecause it’s basically “already on your computer” if you use Gmail.

What “automated” usually means (and what to aim for)A good setup should do these automatically:
✅ Customer chooses a time
✅ Booking confirmation email sent
✅ Appointment appears in your calendar
✅ Reminder message goes out (reduces no-shows)
✅ Optional: customer pays deposit / fee
Square handles a lot of this really well.

MY VIEW
This website software is the same one I have used for over eight years called Weebly, bought out by Wix, then Square. I may look at Square appointments. But if you want to meet me for a webinar, I think it may be on Calendly. I'm going to try this
https://youtu.be/bOQSKkN9zWg?si=GNP_NHPYrfl9y2BC 

5) Business type and legal structure

• Choose your structure: sole trader or limited company
• Many people choose a limited company, but it depends on your situation
• Decide whether you need an accountant or can manage it yourself initially
• Make sure you can submit your records easily when needed

✅ this is crucial  and we can't all afford a lawyer, especcially with a low income. this is the question below. My answer is be a limited company. For many years I worked as a sole trader. I have paid off my mortgage, I am retired, but this is all under care4teeth limited. Its a clue. 😁
As an expert in setting of a business, I am a dental hygienist and I want to know how I should set my self up as a loan trader, corporate body, limited company, social enterprise, charity, or anything else. I'm not particularly keen on working as a charity, but I do not want to get into trouble if my business fails. I do not want to lose my house. What do you recommend? Is there a video explaining this as it may not be applicable just to health services it will be best if the video was under five minutes.

You’re asking exactly the right question — because the big difference between these options is:
✅ “If it all goes pear-shaped, can they come after my personal assets (like my house)?”
In the UK, the structure that usually gives you the best protection is:
✅ My recommendation: A Limited Company (Ltd)A limited company has “limited liability”, meaning the company is responsible for its debts not you personally, in most normal situations.
So if the business fails, you’re generally better protected than if you were a sole trader.

Why not just be a sole trader?Because as a sole trader, you have unlimited liability — meaning you are personally responsible for the business debts.
That’s the one that can put your personal assets at greater risk if something goes wrong.

The important “BUT…” (so you don’t get a nasty surprise)Even with a Limited Company, your house can still be exposed if you do either of these:
1) You sign personal guaranteesBanks, equipment leases, premises contracts, and finance deals often ask for these.
If you personally guarantee a debt, you’ve basically said:
“Yep — if the company can’t pay, I will.”
So avoiding (or limiting) personal guarantees is key.
2) You mix money / paperwork becomes a messLimited companies protect you best when you keep:

• separate bank account
• proper records
• clear invoices/contracts

3) You keep trading while insolvent (director risk)Directors can sometimes be held personally liable in certain insolvency situations (e.g., wrongful trading).
(That sounds scary, but it’s basically: don’t ignore warning signs and keep taking money if you can’t deliver.)

What about “corporate body”, CIC, charity etc?Here’s the quick rundown:
✅ Limited Company (Ltd) – best for you (most likely)Best if: you want protection + freedom to run it as a normal business
Downside: a bit more admin than sole trader
Government guidance confirms it offers limited liability protection.
⚠️ Sole trader – easiest, but highest personal riskBest if: tiny side-hustle with almost no financial risk
Not great if: you’re worried about your house
🤝 LLP (Limited Liability Partnership)Mostly used where there are 2+ partners, and it’s more common in some professional setups.
Probably not your best “simple” route unless you’re partnering up.
🌱 CIC (Community Interest Company)A CIC is a type of limited company designed to benefit the community.
It still offers limited liability, but you said you’re not keen on a “charity-ish” vibe — so I’d keep it simple and avoid this unless you need funding tied to community benefit.

The “sleep at night” setup (low-risk version)If I were advising a dental hygienist starting small, minimal income, wanting safety:
✅ Limited Company (Ltd)
✅ Separate business bank account
✅ Proper indemnity / professional insurance (essential in clinical work)
✅ Keep overheads low
✅ Avoid personal guarantees where possible
✅ Use something simple like FreeAgent/Xero for tracking
This is the sensible “I don’t want to lose my house” approach.

A video under 5 minutes (good and genuinely quick)This one is 3 minutes and is exactly what you asked for:
🎥 “Sole trader vs limited company – a quick guide (3 mins)”
It’s short, UK-focused, and gives you the basic differences without a 27-minute waffle.

My rule of thumb (for your situation)If you’re earning small amounts and taking minimal risk → sole trader can be fine.
But since your priority is protecting your home → Ltd is the safer default choice.

This is how to set up your limited company.
https://www.gov.uk/set-up-limited-company

6) Insurance and professional protection. Ask your organisation for further advice as they seem to provide cover as a member, and if they don't can point you in the direction of the most suitable provider. BADN, BADHT....

• Confirm you have the correct professional indemnity
• Check you also have appropriate public liability cover
• Make sure your cover includes:
  • remote advice / telehealth
  • mobile visits
  • working in care homes (if relevant)

✅ I’m now registered as a Dental Nurse and I believe I have professional indemnity cover in place.
However, please contact your indemnity provider to confirm whether you are covered for care home visits, including both:

• Synchronous appointments (live, real-time support)
  
  
• Asynchronous work (reviewing information remotely at a later time)

More information from the British Association of Dental Nurses (BADN):
https://www.badn.org.uk/NewPublic/NewPublic/Professional-Indemnity.aspx

If there is an issue contact me. in my esperience the GDC take 3 months to reply, if at all.

Extra essentials (highly recommended)These are the things many people forget at the start:

7) GDPR and patient information handling

• How will you store patient information safely?
• How will you handle photos/videos sent by WhatsApp?
• Do you have a simple consent statement and privacy notice?

✅ A quick request on chat GPT brought up this reference...https://ico.org.uk/for-organisations/advice-for-small-organisations/getting-started-with-gdpr/?utm_source=chatgpt.com
I sat though a tedious three hour lecure on GDPR. If you use whats App or Apple they are more secure than most. I don't think Elon or Mark Z are too concerned, so keep your data as secure as you would want yours to be. But big brother knows already. Don't let complaice reagulaion prevent you carrying our a service for the greater good.

8) Consent and documentation

• Have a basic consent script for remote advice
• Decide how you will document consultations (even brief ones)
• Have a template for referrals or escalation

✅  have made a consent form to be signed between you and your client. You maywant to take a written or verbal record.
These are links to consent formshttps://www.dropbox.com/scl/fi/nlvc6c9pvktudysnjc1au/Teledentistry_Oral_Hygiene_Consent_Form_UK.pdf?rlkey=1i2pemdb8zz8q3vzhs072rfk2&st=ucy2l2l0&dl=0
or
https://www.dropbox.com/scl/fi/wt8e9elyo9pka3alhu7ox/Teledentistry_Oral_Hygiene_Consent_Form_UK.docx?rlkey=zzpob5113esvrpu5fgt7b03qn&st=lhhfjt9l&dl=0

9) Your clinical scope and escalation plan

• Be clear on what you can safely do remotely
• Have rules for when to escalate to a dentist / urgent care / 999
• Create a one-page “red flags” list

✅ Add video link: “Red flags: when to escalate immediately”

10) Your “starter offer” (what are you actually selling?)It helps to create 1–3 simple packages, for example:

• Remote oral hygiene coaching session
• Care home staff training session
• Denture scanning visit + record storage
• Monthly prevention support package

✅ At the start of this I advised start with a dental colleague. I think this is the best way forward, and bounce off one another. Then progress to a few family and friends. I visited 9 care homes one day, they all wanted some support. Go and ask. Say you want to help, and together learn. And share your feedback. Add it below and we can deveop a section on common isssues, potential soloutions.


​

ADD LINK TO REGISTRATION VIDEO

When starting any business, the key is simple: provide what people actually need and want. That’s what successful businesses do best.
A useful way to plan this is by using a Value Proposition Canvas that helps you clearly define:

• who your customers are
• what problem you’re solving
• how your service meets that need
• and how it can be delivered in a way that is financially sustainable

The image shown here is the Business Model Canvas linked to the Value Proposition Canvas I used as the starting point for building this website. My aim is to create a service that is both helpful and viable long-term.
The video below explains how the system works in practice — and if you’d like to learn more, YouTube is a brilliant resource. Look up Stratergyr.

PLEASE SUBSCRIBE TO THE TEETH4LIFE YOUTUBE CHANNEL.  

Over the next few months, we’ll be building simple, professional dental health websites.
Each site will include the core content from the current DentalHealthService.org platform, but it will be personalised to your business, including:

• A landing page image of you, or any photo that represents your brand
  
• Your own price list (replacing ours)
  
• Your own contact details and location
  
• A clear layout designed to help patients find the right information quickly
  

Early Adopter OfferFor the first 100 early adopters, the cost will be:
✅ £10 per month, forever
(includes hosting on our platform)
If you’d like to be one of the first individuals listed, register here. https://dentalhealthservice.org/join-pricing/